With such a wide variety of administrative assistant roles, your Administrative Assistant resume needs to clearly demonstrate that you are a person that the reader should call for an interview.  So how do you do that?

Creating an effective Administrative Assistant resume

Your administrative Assistant resume needs to make the reader confident that you are capable of carrying out the position they want filled.  As there is such a vast range of administrative roles, it is essential that you address your specific post by carefully reading the advertisement and person specification if you are applying for an advertised role.

If you are using a speculative approach to send out your resume, then make sure your resume matches the job you enquire about.

Whether you are a junior admin assistant, a senior Administrator or even a Personal Assistant to a CEO there are some skills and qualities that are essential to the role of Admin Assistant such as:

  • Communication skills (written and verbal)
  • Listening skills
  • The ability to prioritise workloads
  • Organisational skills
  • Team working skills

So make sure that your CV or resume highlights them.  Provide good examples that prove you have the skills and experiences they are seeking throughout your Administrative Assistant resume and you become more credible.

Ensure that your resume reflects the job you are applying for by highlighting them in your personal profile and in the key skills section of your Admin Assistant resume.

 

If you have experience with specific computer packages, communication systems or have qualifications that are highly valued within a certain industry, it is essential that these can be easily seen by the reader.

Here is a sample Administrative Assistant resume you can use as guide to building your own Administrative Assistant resume. Ensure that your resume reflects the job you are applying for.



 

Sample Administrative Assistant Resume

    Any Street, Any Town, Mobile: 077777777777 E-mail: [email protected]

Anna Bodi

   
Objective:
A logical and organised Administrative Assistant who is used to working in a fast paced environment and working with a variety of different client groups. Has gained good experience and developed excellent customer first, organisational and communication skills, particularly the ability to exercise initiative and perseverance to achieve results.  Now seeking a position in a larger, progressive organisation that can enhance my current skills and offer a senior role with added responsibility.
Key Skills:
  • Excellent communication skills both written and verbal
  • Excellent organisational skills
  • Proven knowledge of office practices and equipment (fax, photocopiers, telephone systems)
  • Excellent IT skills and knowledge of spreadsheets, databases and diary management systems/programmes
  • Multilingual – Fluent in English, Italian, Spanish and also able to speak German and Portuguese
  • Able to get along with people at all levels
 
Employment Summary:
     
 Administrative Assistant
Jul 08  to date
Anytown Training
 
Duties:  As an Administrative Assistant in a busy training company my duties included:
  • Booking interviews and arranging course starts for clients.  Liaising with colleges and other agencies
  • Accurately created client files ensuring that all relevant paperwork and documents where accounted for at all times
  • Successfully monitored and maintained client files on a daily basis
  • Ensured that all client documents and paperwork where maintained and stored in a safe and confidential way at all times
  • Regularly carried out general admin duties such as photocopying of client documents, data inputting and running errands for the Manager

 Admin Assistant
Jul 06 – Jul  08
Anytown Assurance
     
Duties:    
  • Responsible for ensuring all incoming was distributed to the correct manager / agent
  • Composed weekly mail merges and sent to relevant client group as and when required
  • Processed mail shot content on a weekly basis ensuring that all procedures have been carried out accurately and professionally at all times
  • Accurately created client files ensuring that all relevant paperwork and documents where accounted for at all times
  • Verified, confirmed and implemented new information into client files on a regular basis
  • Daily answering of telephones in a professional and polite manner at all times

    2005 – 2006
I undertook various jobs such as TEFL (teaching English as a Foreign Language), hotel and bar work as I travelled in Latin America, China, India and Thailand where I gained a valuable insight into the culture and spoken language of those countries.
     
Relevant Qualifications:
     
Anytown Metropolitan College NVQ Level 3 Business Studies 2003 – 2005
Anytown Community School 7 GCSEs (including A grades  Mathematics, English) 1998 – 2003
Interests:
In my leisure time I enjoy playing hockey, netball and swimming. I also have a passion for travel and have combined this with my love of nature to recruit and organise voluntary workers for Neotropical Primate Conservation a charity that protects yellow-tailed woolly monkeys in Peru.

References are available on request

Before you send out  your Admin Assistant resume, make sure that you have read the person specification, analysed the advert and that your resume shows that you have all the skills and qualities the employer is looking for. Remember your resume NEVER travels alone!

Make sure you read our sample cover letter for an admin role before you send out your resume.

Once you have constructed a great resume covering letter that will impress, you can search for jobs in your country, find the latest administrative assistant vacancies and start applying instantly by uploading your resume online.

If you are looking for other great example cover letters  in your field to introduce your resume to a prospective employer then go to our sample CV cover letters section to find:

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Sample cover letter NLP

Sample cover letter for a Project Manager

Sample cover letter for a Warehouse Operative / Assistant

Sample Cover Letter For  Health-care Positions

Sample speculative CV covering letter

Before you send out your cover letter, please remember how important it is to check for grammar and punctuation. Sometimes a word transposed or omitted can have a devastating effect.

Just look at some of the worst CV mistakes for examples of bad grammar and punctuation. www.better-writing-tips.com is a useful site if you want proven tips and techniques, explained simply and in plain English, that will help you write more confidently and persuasively.

Alternatively you can download a software program that enables you to produce powerful letters by following their process.

If you have any questions, comments, need help writing an Admin Assistant resume or would like further information on how to write a CV or resume, use our comment form and we will gladly try and get the advice and guidance that you need.