Whether you are applying for a junior administrative role or for a more senior administrative position, your CV / resume must be well presented, neat and error free.

As an administrator you will be expected to be able to produce excellent well written documents so your Admin Assistant CV / resume should reflect this.

If you are looking for an Admin Assistant CV / resume, then our sample CV / resume can be used for an office or administrative role.

What should you include on your Admin Assistant CV / resume?

Personal Profile

Your personal profile introduces you to the reader and needs to capture the readers attention.  It should be informative, concise (around 3 or 4 sentences) and give an honest description of you both professionally and as a person.

It is the first thing that a prospective employer will read, so writing a personal profile that sells you is really important.  It should make an instant, favourable impact and encourage the reader to continue reading.

Your personal profile should be written in the third person and include ‘action words’ to paint a positive picture.

Key Skills And Qualities

Your Admin Assistant CV should clearly demonstrate that you possess the skills and qualities you need to do the job.

There are some skills and qualities that are essential to the role of Administrative Assistant.  Make sure that you include and highlight examples of your:

  • Communication skills (written and verbal)
  • Listening skills
  • The ability to prioritise workloads
  • Organisational skills
  • Team working skills

If you have experience with specific computer packages and systems such as PICS or SAGE that are highly valued within a certain industry, ensure that you mention and highlight them in your personal profile and in the key skills section of your Admin Assistant CV.

Career Summary

Your career summary should include the last 3 – 5 jobs or 10 years check-able work record.  Start with the most recent job, and work through your older roles.

The layout you choose is personal; however ensure that your career summary includes the relevant information.


Including achievements on your CV or resume is a great way to highlight your successes.  It shows hiring managers and decision makers what you can add to their school or college.

Hobbies and Interests

Including your hobbies and interests on your CV is not compulsory.  There are differing views on whether you share this information or not and what relevance your external interests may have.

What You Should NOT include on your Admin Assistant CV

Here are some information that you should not include on your Admin CV.

Your full address – it’s not needed at this stage.  All that should be required is a location.

Your date of birth – Your age should have no say on an interview or hiring decision

A photograph – Employers should only be interested in what skills and knowledge you can bring to their school.  They should not make decisions on the basis of how you look.

Passport Details – Even if your job entails travel, NEVER disclose personal information that could be used for identity theft.,

The most important advice for creating an effective Admin Assistant CV / resume is to make sure that it represents YOU.

Sample Admin Assistant CV / resume template

Mobile: 077777777777

Anna Bodi


A logical and well organised Administrative Assistant who is reliable, responsible, used to working in a fast paced environment and working with a variety of different client groups. Has wide ranging experience and knowledge of customer service skills, organisational skills, communication skills, particularly the ability to exercise initiative and diligence to achieve results. Currently seeking a senior role within a dynamic, forward thinking organisation that will utilise her existing skills and offer further development.

Key Skills:

·Excellent computer skills (PICS, Word, Excel, PowerPoint & Outlook diary management)

·Proven communication skills and customer facing experience

·Extensive experience of office practices and equipment and a solid knowledge of PICS data entry system

·Organisational skills

·Art & Design skills

Employment Summary:

Senior Administration Assistant

2006 – date

Anytown Training

  • Accurately created client files ensuring that all relevant paperwork and documents where accounted for at all times.
  • Successfully monitored and maintained client files on a daily basis.
  • Ensured that all client documents and paperwork were maintained and stored in a safe and confidential manner at all times
  •  Regularly organised general admin duties by junior staff – such as photocopying of client documents, data inputting and running errands for the senior partners.

Admin Assistant

2004 – 2006

Anytown Assurance

  • Composed weekly mail merges and sent to relevant client group as and when required.
  •  Processed mail shot content on a weekly basis ensuring that all procedures have been carried out accurately and professionally at all times.
  •   Accurately created client files ensuring that all relevant paperwork and documents where accounted for at all times.
  • Verified, confirmed and implemented new information into client files on a regular basis.
  • Daily answering of telephones in a professional and polite manner at all times.

Seminar Coordinator

2003 – 2004

Anytown Conferences

  • Dealt with all seating arrangements during seminars.
  • Ensured that all clients were greeted as and when they arrived to the event in a professional and friendly manner.
  • Escorting clients to their relevant seats and tables.
  • Successfully carried out general coordinating tasks that would arise on an ad hoc basis.

Backstage Organiser

2002 – 2003

The Best Fashion Designers

  • Successfully sorted and organised garments on behalf of all the models who were participating in the fashion show.
  • Prepared and laid out canapes and drinks for up to 200 guests attending the show.
  • Served champagne to clients throughout the show.


Anytown Metropolitan College

GNVQ Arts & Design (Merit/distinction)


Anytown Secondary School

Gained 5 GCSEs at level B – D including Maths and English

1996 – 2001


• Photography: really enjoy taking photos modern art in and around London

• Fashion make up: designing and applying own styles of make – up art

• Women’s fashion: designing own outfits during spare time

• Swimming: I like to keep fit by swimming and am currently taking diving lessons.

References are available on request


Build Your Admin Assistant CV Online

A CV or resume should always be accompanied by a covering letter, so before you send out your Admin Assistant CV/resume you should make sure you have an effective cover letter.

Go to our sample CV cover letters section where you can find a sample cover letter for an admin assistant role to introduce your CV/resume to a prospective employer.

Alternatively you can download a software program that enables you to produce powerful letters by following their process.

Once you have constructed a great Admin Assistant CV and a covering letter that will impress, upload your CV / resume online, and get found by recruiters.

Ensure that your Admin Assistant CV reflects the job you are applying for. Before you send it out, make sure that you have read the person specification, analysed the advert and that your CV shows that you have all the skills and qualities the employer is looking for.

Start searching for jobs in your country and overseas, to find and apply for the latest jobs instantly.

You can begin practicing for your interview by getting great Admin Assistant interview tips and answers designed to pass your interview at the first attempt!

Admin Assistant CV

Are you a social worker, a project manager? Perhaps you need an example security CV or a sample personal trainer resume.

Whatever your profession go to our sample CV / resumes by job title page where you can find free examples of:

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Mature Job Seekers CV / resume

If you have any suggestions, tips, questions, comments, need help writing a professional Admin Assistant CV or resume or would like further information on how to write a CV or resume, use the comment form below and we will gladly try and get the advice and guidance that you need.